For visuals of how to do this see the CDC Vaccine Storage and Handling Toolkit and the EZIZ Preparing Refrigerators for Vaccine Storage. Although both the COVID-19 vaccines and associated administration fees will be carved out of the Medi-Cal managed care delivery system to Medi-Cal FFS, including in-home vaccinations, MCPs are reminded that they remain contractually responsible for providing case management and care coordination for their members regardless of Vaccine Management Plan . Any shipping incidents ... COVID-19 vaccines on EZIZ’s . handling problems, vaccine inventory management, transporting and receiving vaccine shipments, ... • Provide all staff responsible for handling vaccines education on the plan. Maintain a current and complete vaccine management plan (IMM-1122) for routine and emergency situations that includes practice-specific, vaccine-management guidelines and protocols, names of staff with temperature monitoring responsibilities, and required EZIZ lesson completion dates for all key practice staff. Vaccine Management Plan www.eziz.org 3 Adapted by SFDPH, IMM-1122 (12/17) Section 3: Worksheet for Emergency Vaccine Management The following sections include space for information and necessary actions to take in the event of an emergency, such as unit malfunction, me chanical failure, power outage, n atural disaster, or human e rror. Preparing vaccines: How to mix, reconstitute and draw up vaccines. Mobile Unit Vaccine Management Plan www.eziz.org 6 IMM-1276 (12/19) Section 5: Summary of Key Practice Staff Roles and Responsibilities This document highlights key duties of designated vaccine management staff. • Providers must complete the VFC Incident Report and upload all applicable electronic data logger reports for each incident. Vaccine Management Plan www.eziz.org 1 IMM-1122 (12/20) KEEP YOUR MANAGEMENT PLAN NEAR THE VACCINE STORAGE UNITS Practices must maintain a vaccine management plan for routine and emergency situations to protect vaccines and minimize loss due to negligence. Providers are able to charge an administration fee for the vaccine. 1 . Fax: (510) 620-2350. For practices using mobile units to administer VFC-supplied vaccines: Mobile-only clinics or clinics with mobile units must maintain a current and complete Mobile Unit Vaccine Management Plan and keep it in the mobile unit. Standard Operating Procedures (SOPs) Template. Immunization Branch. Revised 01/01/2018 . For more resources, go to EZIZ's COVID-19 website. 2 . Emergency - Outline steps and key contacts in case of an emergency, such as a planed or unplanned power loss. o. COVID-19 Vaccine Expiration Date Tracking Tool • Centers for Disease Control and Prevention (CDC) Vaccine Storage and Handling Toolkit. Store the vaccine management plan in a location easily accessible by staff, ideally near the vaccine storage units. VFC Web Sites Submitted by Awardees. A “review date” accompanied by the signature of the responsible staff member must be documented above. a vaccine management plan. General Best Practice Guidelines for Immunization. Indiana State Department of Health- Immunization Division. Emergency Vaccine Management Plan (Please note: VFC Providers can use their current VFC Plan) Vaccines For Children (VFC) Providers. Section 2: Resources and Tips • CDPH EZIZ resources: o. COVID-19 Vaccine Management . COVID-19 vaccines can be transferred in one of two ways. EZIZ’s Job Aids for Vaccine Storage and Handling from California VFC program Dozens of products, info on vaccine management, refrigerator and freezer setup, monitoring temperatures, transporting vaccines, and … OFFICE VACCINE MANAGEMENT PLAN TEMPLATE. The plan details proactive steps providers and staff must take to protect vaccines and minimize vaccine loss due to … 1,2,3. Pink Book Appendix C: Vaccine Storage and Handling. Vaccine Management Plan • VFC Providers must develop and maintain a Routine Vaccine Management Plan and an Emergency Vaccine Management Plan • Plans must include practice-specific guidelines, protocols, and contact information • Plans must be updated annually and whenever VFC Program guidelines change / when staff A medical exemption certificate must be signed by a medical provider. 2020 VACCINE MANAGEMENT PLAN . (For the purposes of the VFC program, the terms “Medicaid-eligible” and “Medicaid-enrolled” are equivalent and refer to children who have health insurance covered by a state Medicaid program) ACIP’s . Use the myCAvax provider system to . The plan’s content must be reviewed and/or updated at least once annually or as changes occur, by the responsible staff member. www.eziz.org California Department of Public Health, Immunization Branch IMM-963 (12/09) Storing Vaccines … » Accurate vaccine inventory management Results of a cold chain failure can be costly. 2020 Vaccines for Children (VFC) Vaccine Management Plan Standard Operating Procedures (SOPs) Template Indiana State Department of Health- Immunization Division. CDC has developed a number of publications and a toolkit that describe proper vaccine storage and handling procedures. VFC Vaccine Management. Vaccines are temperature and light sensitive and must be stored correctly to maintain their effectiveness. The Vaccine Management Plan templates below will help your facility know what to do to keep your vaccines protected at all times. Once completed, this template will serve as the required Routine Vaccine Storage and Handling Plan. The first method, called the “Allocation Transfer of COVID-19 Vaccine,” will transfer vaccine allocation from one jurisdiction to another jurisdiction before the vaccine is ordered and delivered. The Vaccine Coordinator and Backup are responsible for implementing the plan. A religious exemption certificate can be signed by a parent/guardian or student (18+). Refrigerate all vaccines except MMRV, Varicella, and Zoster (store these in the freezer). o The vaccine should not be used until viability is determined. Vaccine Management website. www.eziz.org Storing Vaccines Refrigerator in a Combination Unit Usable space is limited (inside dashed lines). The following personnel are responsible for vaccine management: They can be exempted from immunizations for either religious or medical reasons. Administering vaccines: How to identify the correct needle length, insertion angle, anatomic site, and technique to administer intramuscular and subcutaneous injections. The Centers for Disease Control and Prevention (CDC) requires all Vaccines for Children (VFC) providers to develop, maintain, and implement a Vaccine Management Plan The COVID-19 Call Center for Providers is dedicated to medical providers in California and their COVID-19 response, specifically addressing questions about program requirements, enrollment, and vaccine distribution. COVID-19 Call Center. Claudia.Aguiluz@cdph.ca.gov www.eziz.org 2020 – 2021 Influenza Vaccine Recommendations Training; EZIZ training lessons. Only those states with links have submitted their VFC web site for this page. The Illinois Department of Public Health (IDPH) is responsible for administering the This plan has been developed to assure the proper handling and storage of vaccines administered by this clinic. PROVIDER OF RECORD VACCINE COORDINATOR Key Points: Chief, Vaccine Management and VFC Program Section. A complete and up-to-date vaccine management plan Providers agree to complete and maintain a vaccine management plan ( VMP Word version ) that covers routine and emergency situations. routine management of vaccine inventory. report shipment incidents the day of receipt for resolution. Vaccine Storage and Handling Module in You Call the Shots (Feb 2013) Vaccine Storage and Handling Toolkit. Children through 18 years of age who meet at least one of the following criteria are eligible to receive VFC vaccine: Medicaid eligible: A child who is eligible for the Medicaid program. This plan must be reviewed and updated annually (every 12 months) or when key staff change (primary/back-up SFDPH follows essentially the same vaccine management standards as outlined by California’s VFC Program, and many of the materials in this guide are adapted from VFC job aides. *Our facility’s Vaccine Management Plan must be up-to-date at all times. Vaccine Accountability and Management Plan, including keeping the vaccines in the cold storage unit, isolating affected vaccines in a bag or box and labeling them “do not use”. Take precautions against freezing your vaccine by using the recommended equipment and properly setting up your refrigerator. Refrigerate all vaccines except MMRV, Varicella, and Zoster. However, all personnel working with vaccines should be familiar with VFC Program requirements. Tel: (510) 890-2010 . You must review and update this plan annually or more frequently if there are changes to the signing clinician, changes to coordinators responsible for vaccine management, or changes in equipment used Contact the state’s VFC coordinator if you have any questions. New Phone Number! Vaccines are provided at no cost to the provider or the patient. Vaccine Management California COVID-19 Vaccination Program Receiving & Storing Vaccines Receive and store vaccine shipments promptly and maintain vaccines under manufacturerrecommended - temperatures at all times. Children are required to have certain immunizations before they enter child care, pre-kindergarten, kindergarten, 7th, 8th, 9th, and 12th grade. 4 The Shots – Module 10 – Storage and Handling and Module 16 – Vaccines for Children states, “vaccine exposed to inappropriate temperatures that is inadvertently administered should generally be repeated.” 4. California Department of Public Health. Storage and Handling (Storing Vaccines and Monitoring Storage Unit Temperatures) Vaccine Administration (Preparing Vaccines and Administering Vaccines) CDC Interim Guidance for Routine and Influenza Immunization Services During the COVID-19 Pandemic Refrigerator temperature log should be sent with weekly reports. If such a vaccine is given to children, it may not prevent disease. • Immunization Record and History chart (IMM-542P) EZIZ • Immunization Site Maps (IMM-718) • Skills Checklist for Pediatric Immunization (IMM-694) • Sample VIS • Initial Office Management of Anaphylaxis (IMM-910) • Vaccine Management Plan (IMM-1122) • Preparing Liquid Vaccines (IMM-896) •Vaccine Management Plan (2 parts) Routine – include all aspects of vaccine management, from ordering, storage conditions to temperature monitoring. All providers storing vaccine must show proof of adequate refrigerators and data loggers. Vaccine Refrigerator Setup Carefully organizing vaccines in a refrigerator helps protect vaccine and facilitates vaccine inventory management. A. 2019 Vaccines for Children (VFC) Vaccine Management Plan. Storing vaccines: How to prepare refrigerators and freezers for vaccine storage, arrange vaccines inside them, and safeguard their power supplies. o. COVID-19 Vaccine Transport Log . Vaccine Management Plan Template Provider Name: _____ PIN: _____ These guidelines should be posted near your storage unit or where they can be easily accessed in case of an emergency. ... EZIZ Storing Vaccines … Emergency Vaccine Management Plan Page www.eziz.org California Department of Public Health, Immunization Branch IMM-1123 (12/14) Emergency Vaccine Management Plan Vaccine Management Plan www.eziz.org 7 IMM-1122 (12/16) Section 6: Management Plan for Emergency Situations Use the following guidance for safeguarding vaccines in the event of planned or unplanned power interruptions (e.g., power outages, Maintain a current and completed vaccine management plan (VMP) for routine and emergency situations that includes practice-specific, vaccine-management guidelines and protocols, names of staff with temperature monitoring responsibilities, and completion dates of required EZIZ … frozen. Vaccine Storage and Handling Plan Inventory Management Vaccine Administration Vaccine Loss Vaccine Restitution (Wastage) Policy How to Handle Wasted or Expired Vaccines ... and contact person for the management of vaccines. The Vaccines For Children (VFC) program is a federally funded, state administered program that provides free vaccines to eligible children ages 18 and younger. Written Vaccine Management Plan •All facilities storing and administering vaccines should have them These plans are a requirement for participation in the VFC Program • Vaccine Management Plan (2 parts) Routine – include all aspects of vaccine management, from … OFFICE AND VACCINE COORDINATOR INFORMATION . Related Pages. • Implement the emergency vaccine management plan, if ... • Vaccine Coordinators are responsible for many vaccine inventory management activities including: receiving, storing, ordering and returning ... California Vaccines for Children, EZIZ, Vaccine Fact Sheets minus. Click on the map or in the box below to access the state web site. NYS VFC Program Training Series: 4 –Vaccine Management Plans 3 Elements of Routine Vaccine Storage and Handling Plan Standard Operating Procedures (SOPs) Contact Information Staff Roles, Responsibilities & Training Vaccine/Diluent Storage Requirements and Forms A routine vaccine storage and handling plan is comprised of the following sections: Plan for shipments arriving M-F Receiving & Storing Vaccines COVID-19 vaccines have different receiving processes and storage requirements. 2. Whether a shipment arrives, vaccines need to be re-located due to a power outage or storage unit failure, having the tools to know what to do is going to ensure proper protocols are followed at all times. California COVID-19 Vaccination Program IMM-1298 (4/1/21) Carefully organizing vaccines in a refrigerator helps protect vaccine and facilitates vaccine inventory management. The Vaccine Management Plan must be reviewed and updatedannually or more often as staff changes, and contain a “Review Date” to verify the Plan is current.
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